Terms and Conditions

Last updated: 6 August 2026

These terms govern services provided by UAV Mapping Service (“we”, “us”) to the client (“you”). Submitting an enquiry, accepting a quotation, or engaging us for work means you accept these terms. Where a signed proposal or contract says something different, that document takes precedence.

1. Services and quotations

We provide unmanned aerial capture and photogrammetric processing, including orthomosaics, surface and terrain models, point clouds, contours, linework, and volume reporting. The specific deliverables, formats, coordinate system, and accuracy expectations for your project are those set out in the accepted quotation.

Quotations are valid for thirty days unless stated otherwise and are based on the site information you provide. Material differences between that information and the conditions found on site may require a revised quotation.

2. Accuracy and intended use

Our deliverables are planning-grade products intended to support design, planning, progress tracking, quantity estimation, and asset documentation. The accuracy achieved is stated in the QC report accompanying each delivery.

Our deliverables are not a boundary survey, not a cadastral survey, and not a substitute for work requiring a licensed land surveyor. They must not be relied upon for boundary determination, legal descriptions, easements, or any purpose requiring a surveyor’s seal. Where such work is required, engage a licensed surveyor.

3. Scheduling, weather, and airspace

Flight operations depend on weather, airspace authorization, and site conditions. Where a site sits in controlled airspace, authorization must be obtained before flight and the timing of that authorization is outside our control.

We may postpone a flight where wind, precipitation, visibility, lighting, or site conditions would compromise safety or data quality. Postponement for these reasons is not a breach of these terms, and we will reschedule at the earliest practical opportunity.

Wind and heat restrictions. For flight safety and data sensor accuracy, flights will not be conducted during periods of sustained winds exceeding 20 mph or ambient ground temperatures exceeding 104°F.

Rescheduling protocol. If a flight is canceled due to adverse weather or localized airspace restrictions, Provider will coordinate with the site superintendent to execute a make-up flight within forty-eight (48) hours of conditions becoming suitable for flight, at no additional cost to the Client. Where adverse weather, airspace restriction, or site conditions persist, the make-up window begins when those conditions clear. Provider will keep the Client informed of expected timing while conditions remain unsuitable.

4. Site access and your responsibilities

You are responsible for securing lawful access to the site for our personnel and equipment, for informing us of hazards, overhead operations, restricted areas, and site-specific safety requirements, and for identifying any third-party permissions required.

You confirm that you have the authority to permit aerial capture of the site. Where particular features must be visible, undisturbed, or clear of equipment at the time of capture, you are responsible for telling us in advance.

5. Regulatory compliance

We operate in accordance with applicable Federal Aviation Administration regulations, including 14 CFR Part 107, and hold the certifications and authorizations required for the work we undertake. We will not conduct a flight that would breach those regulations, and no client instruction overrides them.

6. Deliverables, ownership, and retention

On full payment, you receive a perpetual, non-exclusive licence to use the delivered outputs for your project purposes, including sharing them with your consultants, contractors, and client.

We retain ownership of raw imagery, flight logs, and intermediate processing data, and we retain copies of processed datasets so that results can be re-checked or compared against later flights. We will not publish, share, or otherwise disclose project data outside your team without your written agreement, except where required by law. Alternative retention or handling arrangements can be agreed in writing before the flight.

We may reference the general nature of work performed for marketing purposes. We will not publish site imagery or identify you as a client without your written consent.

7. Payment

Invoices are payable within thirty days of the invoice date unless the accepted quotation states otherwise. Projects may require a deposit before mobilization. We may withhold deliverables until payment is received. Late payment may attract interest at the maximum rate permitted by applicable law.

8. Cancellation and postponement

You may cancel or postpone scheduled work by giving notice. Where cancellation occurs after mobilization has begun, or after ground control has been placed and surveyed, we may invoice for work performed and costs incurred to that point.

9. Revisions and acceptance

Deliverables are deemed accepted thirty days after delivery unless you notify us of a defect in writing within that period. Where a deliverable does not meet the specification set out in the accepted quotation, we will correct or reprocess it at no charge. Changes to scope, coordinate system, format, or extent requested after delivery are new work and will be quoted separately.

10. Insurance and liability

We carry commercial general liability and aviation liability insurance. Certificates are available on request.

To the fullest extent permitted by law, our total aggregate liability arising out of or relating to a project is limited to the fees paid by you for that project. We are not liable for indirect, incidental, consequential, special, or punitive damages, including lost profits, delay costs, or loss of use, whether arising in contract, tort, or otherwise.

Nothing in these terms excludes or limits liability that cannot lawfully be excluded or limited.

11. Confidentiality

Each party will keep confidential the non-public information of the other disclosed in connection with a project, and will use it only for the purpose of performing or receiving the services.

12. Force majeure

Neither party is liable for failure or delay in performance caused by events beyond its reasonable control, including extreme weather, natural disaster, regulatory action, airspace restriction, labour disruption, or failure of third-party infrastructure.

13. Privacy

Information you submit through this website is used to respond to your enquiry and to deliver services. We do not sell personal information. Our handling of personal information is described in our privacy policy.

14. Governing law

These terms are governed by the laws of the State of Nevada, without regard to its conflict of law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in Clark County, Nevada.

15. Changes to these terms

We may update these terms from time to time. The version in force for a project is the one published on this page at the date the quotation is accepted.

16. Contact

UAV Mapping Service
Email: david@uavmapserv.com
Phone: 702-768-8299